Internet Fax

6 Reasons to Use Internet Fax Over Traditional Fax

By March 20, 2018 No Comments

Who faxes anymore?

Believe it or not, faxing is still a vital communication method used in many businesses today.

However, with security breaches, data breaches, and cyber threats seemingly working around every corner, the traditional style of faxing is no longer safe and secure.

But like everything else, technology offers a better solution that makes online faxing possible.

For those who still admittedly use traditional fax machines, why should you consider switching to Internet fax?

Don’t worry, we will tell you.

Read on to learn about the top six reasons why you should use Internet fax and ditch your old traditional fax machine.


1. Easy Access from Anywhere

One of the primary reasons why the benefits of Internet fax outweigh traditional fax is accessibility. In today’s fast-paced, mobile, on-the-go business world, gone are the days when you had to remain in an office in order to receive, sign, and/ or send important documents via fax.

Internet fax allows you to send and receive faxes from virtually anywhere with an Internet connection and a mobile device. Most Internet fax providers offer mobile apps that allow faxers to receive, download, sign, and re-send important documents.

2. Save Space and Storage

Most traditional fax machines are large, clunky, and take up much-needed desk space in an office. All faxers need to use Internet fax is an email address and an Internet connection in order to send and receive faxes. That’s it! With Internet fax, you can finally get rid of that old fax machine.

In addition to saving physical storage space, most Internet fax providers also offer sufficient data storage to archive old files and faxes. Some also offer a website and mobile app option to store faxes in the cloud.

However, it’s worth mentioning that different providers offer different levels of storage capacity. Some providers will allow you to store all of your faxes permanently, but others may not. Therefore, it’s important to do consider investing in additional cloud storage, especially if you do a lot of faxing and file management.

3. Go Paperless, Go Green

Internet fax makes it easier and ever for users and businesses to “go green”. All incoming and outgoing faxes are saved as electronic files, and can be downloaded and uploaded in various file formats. Electronic faxes can even be electronically signed, which reduces the need for printing hard copies.  

Not only are you saving a great deal of physical storage space by finally tossing your old fax machine, you also reduce the amount of paperwork and files. Internet fax makes it incredibly easy to save space, save paper, save money and become more environmentally friendly and conscious.

4. Organization

Saving space, reducing paper clutter, and increasing storage all mean one thing: more organization. When you get rid of your traditional fax machine, you immediately mitigate the risk of losing important paperwork, damaging file or not receiving a fax at all.

Internet faxing allows faxers to easily save their sent and received faxes all online. So, if you are searching for a particular file or fax, instead of sifting through endless piles of paper, simply access your faxes on your tablet or phone.

Many Internet fax providers allow you to sort faxes and files by date, sender or even specific keywords that appear in the file name or title, or even within the document itself. With Internet faxing, you can find what you are looking for in minutes instead of hours, and without the headaches!

4. Enhanced Security

Security is a huge concern for businesses today. In fact, many businesses have invested in cloud storage as well as Internet faxing to remain compliant with new security standards put forth on many industries, such as a health care. Internet faxing is encrypted, which means you automatically add a layer of security to your faxing and document control activities.

Cloud storage is also more secure than traditional filing cabinets. Although most filing cabinets can be locked, with some force, they can be broken into easily.

Additionally, without having files or paperwork lying around in an office, business owners and managers can immediately increase security by simply investing in Internet faxing. Without extra copies of a customer’s address or credit card number lying around, businesses can rest assured that their customer and/ or user data is protected and secure.

5. Convenience

Another reason to consider Internet fax is convenience. Again, because life and business on the go has become the norm, it is incredibly convenient to send and receive faxes in between meetings at a coffee shop, traveling or virtually anywhere outside the office.

The convenience factor alone makes it easier for faxers to quickly send and receive faxes, which increases productivity and efficiency.

6. Cost Savings

Finally, one of the last—but certainly not least—advantages to Internet faxing is the cost savings. Think of all the money you can save on paper, ink cartridges, toner and maintenance. Believe it or not, traditional fax machines cost hundreds and even thousands of dollars a year to operate, depending on usage, of course. Businesses can easily adopt Internet faxing, and sync up with an Internet faxing provider for a fraction of the cost.

Internet Fax

Internet Faxing for Modern Businesses

As the digital age continues to transform and shape, Internet faxing is replacing the traditional and somewhat obsolete fax machine that sits in a corner of an office. Internet faxing clearly increases accessibility, security, organization, efficiency and it is incredibly convenient.

Are you ready to make the switch and begin shopping for Internet fax providers? If you are looking for a reliable and reputable Internet fax provider, Nextiva is the best place to start. Nextiva vFax offers simplified faxing for modern businesses.

So, even if you aren’t 100 percent sold on Internet faxing, businesses can easily make the transition without giving up their traditional fax machines—yet.



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Increase Your Survey Response Rate with 3 Simple Steps

By March 14, 2018 No Comments

Whether you’re creating a survey to learn more about your customers, colleagues, or prospective clients, a common goal most surveyors have is to receive as many responses as possible. 

The more responses your survey receives, the more data you can analyze, allowing you to make more informed business decisions and take your organization to the next level. 

Many people often overlook three simple methods that cater to respondents’ needs, and lower the surveyor’s chances of a successful response rate.  But not you. 


Lessons from NextCon’s Customer Experience Roundtable

By March 6, 2018 No Comments

Those who sat in the audience on Monday, Oct. 23, 2017 at NextCon in Scottsdale, Arizona, were treated to an hour of incredibly valuable information when a powerful group of customer service superstars took to the stage for a panel titled CX Unplugged: Lessons Learned from Legendary Customer Experience Teams.

Moderated by business consultant and television personality Carol Roth, the panel consisted of marketing and employer brand strategist Lane Sutton, Nordstrom SVP Lois Evers and Ritz-Carlton general manager Liam Doyle. Each person shared customer experience insights so valuable, the audience could barely keep up as they jotted down notes.

Customer Experience

How Social Media Has Enhanced the Customer Experience

By March 5, 2018 No Comments

In the past 10 years, social media has taken on a tremendous growth and evolution.

No longer are these platforms only a site to network on, they have transformed into a useful tool for businesses to market themselves, entertain, and sell to current and potential customers.

Most businesses already have, but if you haven’t done so yet, implement social media into your business strategy for 2018.

Not only will it enhance your customers’ satisfaction with your brand, but it will help you learn more about how your customers perceive your business, and what your competitors are doing.

Let’s dig a little deeper, and dive into how social media can improve your business’ customer experience.

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Lessons That “As Seen on TV” Can Teach About Marketing

By March 1, 2018 No Comments

If you are an insomniac like me, you may turn to your TV late at night for some distraction.

And, if you’ve done this at any time in the last couple of decades, you may be the proud owner of a “My Pillow”, “Shamwow” cleaning cloth or one of a cornucopia of other gadgets and items that are so effectively advertised with the “As Seen on TV” infomercial formula.

Granted, the Internet may today be the best go-to marketing format vs. those As Seen on TV (ASOTV) infomercials. But, the lessons learned from ASOTV successes remain true, regardless of media.

Here are 5 ideas that can work when marketing any type of product or service, even if you never sell on TV.