It’s the second week of December and a thought just hit you like a ton of bricks: you forgot to plan your company holiday party. Don’t panic. You still have time (and could always organize a New Year’s party in January instead). Not sure where to start? Christina Millikin, founder of Glow Event Design in San Francisco, offers four questions to ask yourself as you dive into planning.
What’s the budget?
How much are you willing to spend on this event? Be specific. “Saying you want to ‘make it nice’ means different things to different people, so it is best to start with a set budget and move backwards from there,” recommends Millikin.
Once you have a number in mind, decide what party components are most important. If securing a specific venue is high on your list, spend a good portion of your allotment there. If team-building activities are important, allocate your funds differently.
Who will be invited?
Will this party be for your sales department or for your whole staff? Will you be inviting significant others? If you’re worried about over-extending your budget by inviting husbands and wives, hold the party during work hours. “But if you are planning it for a weeknight or a weekend, it is best to allow people’s partners to come along,” she says. “All of us work hard and spend time away from our families. You don’t want to take your staff away for another evening.”
What activities will be offered?
Many of us have been to holiday parties at restaurants where the sole activity is to hang out at the bar. Think outside the box this year by tapping into the interests of your employees. “If you have staff members who love bowling, for example, consider hosting your party at a bowling alley,” says Millikin. “Or transform your office into a casino for a night and offer prizes.”
How will alcohol be handled?
Access to alcohol can be a little tricky at company parties. On one hand, you may want to treat your employees to a few recreational drinks, but on the other hand, you don’t want things to get out of control. “We’ve all been to parties where someone drinks too much, makes a scene and the mood is awkard the next day,” she says. “It really pays to think in advance about the temperment of your employees and how they may handle alcohol.”
Opt to offer just beer and wine or an open bar for a limited peroid of time, or forgo drinking altogether with a lunchtime party, recommends Millikin. “And always offer non-alcoholic options so as not to isolate anyone,” she offers. “Come up with a really fun mocktail and offer it as part of the menu.”