Holiday Schedules

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Set up a Holiday Schedule so all incoming calls during specified holidays forward to voicemail or an answering service, for example. Assign Holiday Schedules to Auto Attendants, Hunt Groups, or Call Centers. You can also set the schedule to follow the predefined processing policies automatically each year, monthly, weekly, or daily. 

1. Create a Holiday Schedule

From the Nextiva Voice Admin Dashboard, hover over the username in the top-right corner and select My Account Schedules Create Schedule.

Enter the schedule details below and click Save

  • Schedule Name: Enter a descriptive name for the schedule.
  • Type: Select Holiday.
  • Level: Select the availability of the schedule:
    • Enterprise: Anyone in the enterprise can use this schedule.
    • Location: Only the specified Location(s) can use this schedule. Select the desired location(s) from the Location drop-down list.
    • User: Only the specified User(s) can use this schedule. Select the desired User(s) from the User drop-down list.

Click Plus (+) under Events and create new events to follow the following  > Save > Finish.

 

2. Assign a Holiday Schedule 

Choose one of the options below for step-by-step instructions. 

Assigning a Holiday Schedule to Auto Attendants

From the Nextiva Voice Admin Dashboard, hover over Advanced Routing > Auto Attendants. Under Manage Auto Attendants, select the location. 

Hover over the Auto Attendant and click the pencil to the right. Select the Holiday Schedule from the drop-down list > Save

Assigning a Holiday Schedule to Hunt Groups

From the Nextiva Voice Admin Dashboard, hover over Advanced Routing > Call Groups.

Hover over the desired Hunt Group and click the Pencil icon > ForwardingCall Forward Selective. In the Default Forward Number field, enter the phone number to which incoming calls should be forwarded.

Click Save > Call Forward Selective > Plus (+) icon at the bottom-right corner to add selective criteria detailed below > Save Criteria.

  • Forward to: Select Specified Number and enter the Forward Number. To send a call to voicemail, enter *55 and the extension of the voicemail box, with no spaces in-between (e.g. *551000 for the voicemail box of extension 1000). 
  • Holiday Schedule: Select the holiday schedule during which calls will be forwarded. The Holiday Schedule has priority over the Regular Schedule.
  • Any Phone Number: Select this radio button to forward all incoming calls, during the time specified in the Holiday Schedule.

Assigning a Holiday Schedule to Call Centers

From the Nextiva Voice Admin Dashboard, hover over Advanced Routing > Call Center Locations Log In. Once the Configuration Portal launches in a new tab, select Call Center > Call Centers Edit.

Click Routing Policies > Holiday Service > set up the below settings > OK or Apply.

  • Action:
    • None: Standard routing policies apply.
    • Perform busy treatment: Performs standard busy treatment for Holiday Service calls if the Holiday Service schedule is active.
    • Transfer to phone number / SIP-URI: Transfers Holiday Service calls if the Holiday Service schedule is active.
  • Holiday Schedule: Select the holiday schedule during which calls will be forwarded.
  • Play announcement before holiday service action: Play a custom greeting to the caller.
  • Audio: Choose either the Default Nextiva announcement, an audio file located online using the URL, or you can select a custom greeting. Announcements are played in the order they are uploaded. For information on uploading announcements, click here.
Need additional help? Click here.
Updated on May 4, 2021

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Cameron J. | with Nextiva since 2018
Nicole S. | with Nextiva since 2018
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