Archive for the ‘Online Fax’ Category

The Benefits of Online Fax Services

It seems that whenever one finally gets used to another type of technology, it suddenly becomes obsolete. Learning to operate a fax machine is a frustrating and traditional faxing proved unreliable. No one ever knew if the fax was properly transmitted and if it was picked up by the appropriate person when it was transmitted. Not to mention that the loud and oversized machines emitted that screeching dialing tone and required constant and expensive ink refills. There was never enough paper and one always ended up with piles of useless confirmation slips and half-printed, poor quality documents.

However, with online faxing, many of these problems are avoided, bringing faxing into the 21st century. Online faxing maximizes upon high speed internet and also ensures that multiple online faxes can be simultaneously sent and received. In addition, these documents can be saved and organized on the hard-drive for future use. That means that one does not have to constantly make copies of copies of documents to fax out, losing the quality of the document. One does not have to wrangle the scanner to scan, to then print, to then fax a document. Instead, it can all be done with one click. In addition, online faxing can be used with traditional faxing, so it does not matter if one side is still using the bulky machine and the other is utilizing online faxing.

With online faxing, communication can be streamlined without the hassle of traditional faxing. One will be sure that documents are transmitted and are saved, rather than lost. It is a greener technology as it does not require paper or ink. What is not to love about online faxing?

How Online Faxing Can Save You Money

With the rapid advancement of technology, one may overlook the financial benefits that come with these leaps and bounds. Online faxing is a perfect example of how the internet can save money and streamline communication by improving an old technology.

Traditional faxing was a hassle. It required an expensive, ugly machine that made that awful dialing sound whenever faxes were sent or received. It was a consistent waste of paper with cover sheets and confirmation pages. Traditional faxing was also unreliable – one was never quite sure if it actually sent or who even picked it up at the other end. Then there was the toner/ink problem. One was always running out and investing in expensive cartridges just to print out those silly excess pages. Papers got lost, documents may not have sent in a high-quality format, the list of problems goes on.
However, with online faxing, all these problems are addressed. First and foremost, online faxing utilizes high speed internet to increase reliability. In addition, online faxing can be seamlessly integrated with traditional faxing methods to streamline communication. Important documents can be received, sorted and saved for future use, without the worry of loss or decreased quality. This is particularly helpful for documents such as resumes or birth certificates, which are frequently faxed. Now an individual does not have to make a copy of it to fax. Instead, a scanned copy can be saved and sent with one click.

With the benefits of online faxing, it does not make sense to not take advantage of these money-saving, green technology.

Why Choose Online Faxing?

Faxing may seem a thing of the past, but it is far from obsolete. However, there is a new way of faxing: online faxing. Whereas traditional faxing required that bulky machine, the loud dial tone, the unreliable transmissions and expensive toner, online faxing avoids all of these pitfalls. Online faxing uses high speed internet to send or receive faxes.

Because online faxing uses the internet, there is no reason to invest in expensive equipment. In addition, received faxes can be saved and catalogued on an individual’s hard drive. This avoids the familiar situation of lost important documents. The reliability of faxing is increased with the internet, so one is waiting for the confirmation slip. And for those sending important documents out, such as resumes or frequently used documents, these can also be scanned and saved on the hard drive and sent with one click. This is much easier as opposed to constantly copying and faxing documents. This retains high quality documents that are easily saved, edited and sent out again.

In addition, online faxing is greener and does not require nearly as much paper or equipment as traditional faxing. There is no need to invest in the bulky machine or the expensive toner. In addition, online faxing can be used with partners who do not have it, seamlessly integrating new and old technologies. There is no reason not to maximize on the efficiency of online faxing.

The Benefits of Online Faxing

Expensive. Unreliable. Waste of paper. Low ink. The list goes on. Traditional faxing is most certainly the bane of many people’s existence. The bulky machine. That awful dialing tone. The random printing. Isn’t there a way around this?
Yes, there is – with online faxing. Online faxing allows an individual or business to send and receive faxes all online without the hassle of a fax machine. Documents are sent and received in an electronic format, but can also be sent and received via fax machine or any combination of the two. Individuals can choose whether to print, delete or save any of the faxes. In addition, it is helpful to use online faxing to save copies of identification cards, passports, licenses, and contracts and to back up these documents. In addition, one does not have to make a copy of the document to then fax it over. They can all be simply saved on the hard drive of the computer for future use. Furthermore, it is much easier to organize and save documents on a computer, rather than allowing the paper to pile on the desk.
Not to mention that online faxing allows one to send and receive multiple faxes simultaneously, streamlining communication. Plus, It makes information more mobile and business and personal communication easier and more reliable than traditional faxing. Individuals know that their documents are safely and privately send and received.

Lowered Costs with Online Faxing

Fax machine: $100. Paper: $10. Ink: $25. Easy to use? No. traditional faxing is not only expensive, but also inefficient in terms of time and ease of use. However, it seems that many businesses require that one use a fax machine to send and receive documents, but there is another way to fax with out the expensive equipment: online faxing.
Online faxing allows an individual to send electronic documents in a fax form to any number – without the printer, paper and extra costs. In addition, faxes can be sent to an individual’s in the form of an electronic document. Needless papers are not printed, but can be filed and organized on a computer’s hard drive rather than lost in a mess of papers on the desk. Individuals can choose which papers to print, to file, to save or to trash without grimacing over lost paper and ink.
In addition, one does not need to purchase an additional machine to like in the case of traditional faxing or pay for the upkeep of ink and paper. It is also more environmentally friendly because there is less paper wasted. In addition, communication can be streamlined, because one can send and receive multiple faxes simultaneously, rather than resorting to a queue where messages can be lost. That way individuals can be certain their faxes were received.
So use the advancements of different technologies and maximize your online experience by trying online faxing. It will allow better communication, promote green living and save money!

A Better Way to Save Documents with Online Faxing

Every individual and business has that pile of papers sitting on their desk or the in the drawer of printed, yet useless documents, that are irrelevant but kept because of the possibility that it may be useful in the future. In fact, most of the time, one cannot even find that particular document if they did try to look for it because the pile has spun out of control. It completely defeats the purpose of printing and filing the document in the first place.
But if those pesky faxes came in an online form, or if you could send a document as an online fax so that you would not have to print and fax a document previously saved to your computer? That time is now here with online faxing. Online faxing allows one to catalog their documents and send them as online faxes as well as receive faxes in a PDF form all online. Then one can choose to print and file or to file on their computer for easy reference. This not only saves paper, but can help individuals and businesses stay more organized. In addition, important documents can be scanned and saved and faxed later, for instance, birth certificates or other legal documents.
Online faxing allows one the maximum benefits of technology and seamlessly links two technologies into one to increase productivity and streamline communication. There is no reason not to start using online faxing instead of traditional faxing: it is more efficient, economic, and environmentally friendly – check it out today!

A Greener Workplace with Online Faxing

Faxing always conjures up ideas of the dialing tone and the big grey box that most people don’t know how to operate. One is uncertain whether the document actually sent and it just seems for the recipient that hundreds of pages of useless papers may be printing off and piling up. The confirmation pages, the documents, the fail messages, the cover sheets, and just blank pages can be frustrating. Traditional fax machines also can’t receive messages simultaneously, but rather cue them, which can lead to lost documents. Overall, faxing seems to be more trouble that it is worth.
However, online faxing provides a greener as well as a more efficient way to run one’s office. Online faxes require no paper, and can be done all online. Or they can be partially online and printed out on the other end. This saves all the paper that was wasted before and requires less energy because documents do not need to be resent or printed out unless it is necessary.
Technology is a gift that can alleviate much of the waste in the office place, but only if it is properly employed and consistently used. With online faxing, the trouble with traditional faxing and its waste can be completely eradicated. Online faxing is more efficient and environmentally friendly than other alternatives.

Online Fax Reliability

It has happened to all of us. You’re expecting an important fax and your fax machine runs out of paper. Or ink. Or both. Or you’ve sent a fax and you’ve waited for the better part of the day for your cryptic confirmation of receipt. Or perhaps you received your fax in a timely enough fashion, only to misplace your one hardcopy. Or maybe you had to send a copy of your passport or driver’s license to someone. So you scanned it. Then you printed it. Then your copied it. Then your faxed it. And then you found out it wasn’t high quality enough and had to do it again.

The old-fashioned way of faxing is gone with the advent of online fax reliability and you can kiss all those issues goodbye. With increasing online fax reliability, customers can be sure that all their faxes are safely sent and received. They can be stored to your hard drive, backed up and will never be lost. Customers can also send faxes online, so those beautifully scanned and stored important documents can be sent in a timely and quality manner.

Online faxing reduces the need for paper and ink. Customers can always be sure their faxes are received. If on the receiving end, customers can be sure that they have high quality copies they can refer to later on their trusty and mobile laptops. Online faxing reliability reduces the stress of modern communication. In essence, it merges two types of necessary modes into the innovative and useful online faxing.

Why Worry About Plugs And Cartridges When One Has Access To Online Faxing?

With online fax – people no longer need a fax machine.
The dreaded fax machine. It was loud. It was gray or black. It made that awful dialing sound. It never had enough paper. The confirmation slips were never consistent. The ink cartridges were expensive. One had to scan, print, and copy documents to get them in the right form before faxing them. And one could never save high quality versions of often used documents. In addition, one never knew if those important pieces stayed private or were printed off on the other end and picked up by the wrong party.

Now, however, with online fax, people no longer need a fax machine. Online faxing allows customers to send and receive faxes online to other machines. This means customers can create a PDF or a like format of their passport, for instance, instead of scanning it, creating copies and faxing it. They will have a high quality version on their computer that they can keep safe and fax out. This ensures that the fax goes to the right party in the right condition. In addition, when faxes of important documents are received, customers can keep them organized and safe on their personal hard drives. There is no risk of losing precious papers.

Not to mention that online fax allows the customer to get rid of those bulky and expensive machine. The mobility and freedom of one’s personal computer reduces the cost and headache of traditional fax machines. There is no reason to resort to old-fashioned methods when with online faxing, people no longer need a fax machine.

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(800) 799-0600
Learn how much Nextiva can save your business.