Nextiva Tuesday Tip: Give Your Customer Service a Checkup

Is your customer service up to par? Even if your business starts off with stellar service, it’s easy for your standards to slip as your business grows and you become less hands-on with all aspects of the company. Plus, consumers’ standards for service are higher than they’ve ever been,–and they have many options if your business doesn’t live up to their expectations.

How can you make sure your customer service stays stellar day in and day out? Ask yourself these questions:

  • Is my website user-friendly? Can customers easily tell what to do when they visit your business website? Make sure key information, like your business’s phone number, hours, address and directions, are visible right near the top of the home page.
  • Stocksy_txpc1714160lD3000_Small_130635Is my physical location welcoming? A clearly-marked entrance; an inviting store window or lobby; and employees who make eye contact, smile and greet customers with a friendly welcome as they walk in the door all combine to kick the customer experience off on a positive note.
  • Are my employees empowered to give great service? If employees have to “get a manager” to make any exception to a rule, irate customers are likely to get even more annoyed. Set parameters, but within those guidelines, give your employees leeway to make their own decisions about how to satisfy a customer.
  • Are my employees educated about my product or service? These days, customers can instantly turn to the Internet on their smartphones to get a wealth of information about the products you sell—and the other companies that sell them. It’s crucial your employees know your wares thoroughly so they can answer questions, make suggestions and offer expert advice before customers turn to your competitors.
  • Do I listen as well as talk on social media? Social media is a great way to engage with customers, but make sure it’s not a one-way street. Don’t just share info about your business; also listen to what customers are saying about your business. If what they’re saying is negative or critical, or if a customer is asking for help, respond immediately and take steps to make changes.
  • Do I offer lots of customer service options? Customers today want choices in everything—even in how they communicate with your company. Offer as many options as possible for how you provide customer service—from in-person and by phone to email and live chat. If you have something for everyone, you’ll keep everyone happy. 
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