Unknown to most, fax machines have been in use for more than a century. That is not to say that they were always an affordable and popular method of communication, it was not until the early 1980’s that the use of fax machine technology became widely accepted in the business world. While faxing can be viewed as an affordable and practical method of business communication, its use is being rapidly phased out of the business world thanks in part to the popularity of email and other methods of electronic document communication.

Faxing technology should not be considered dated or too prehistoric for modern business use, there are still many benefits that can be experienced by faxing – especially for those small businesses tech savvy enough to request Internet based faxing services from their hosted small business VoIP provider.

Some of these wonderful and business enhancing benefits include:

a. Rapid and almost instantaneous data communication. Online fax messages are delivered instantly to the recipients email client (or fax machine).

b. Security and privacy are ensured. Online fax messages can be routed to a private email client. If that email client is secure then the recipient will be the primary individual to receive and view the documents (unlike traditional faxing that would go straight to a fax machine accessible to everyone).

c. Virtual faxes cannot get lost. A common complaint among traditional fax users was that their messages were often lost in a jumble of papers – or never received at all. Since VoIP faxes are delivered directly to an inbox there are no papers to sift through.

d. Online fax can be accessed from anywhere at anytime. Since Online faxes are sent as email attachments they can be received or sent from any correctly configured email platform, including PDAs and smart phones – a huge benefit to employees on the road.

e. No more busy signals. Anyone familiar with traditional faxing knows how frustrating it can be to need to send a fax or receive on only to find that there are dozens of faxes ahead of yours. Online based faxing allows for any number of faxes to be sent or received simultaneously to a single telephone number or email address.

If you wish to learn even more about Nextiva vFAX as well as try the service out using Nextiva’s free trial, please visit NextivaFax.com.

One of the many great developments of VoIP is the inclusion of fax services over an IP telephony platform. Utilizing the principles of VoIP technology to include fax communication provides businesses with a cost effective, reliable and highly flexible data communications platform.
Given the challenges associated with traditional faxing, and the high cost maintenance of conventional fax machines, many businesses had begun to quit using faxing as a method of business communications. At the time, there was no reliable alternative available to mitigate the risks of paper jams, missed faxes, ink spills and other mechanical failures.
Fax over Internet Protocol, or vFAX as it is known to consumers of Nextiva, Inc., takes advantage of the most advanced VoIP technologies to transmit faxes directly over an existing broadband Internet connection and into an email platform. The most advantageous benefit of a vFAX service is the ability to effortlessly send or receive faxes from any location, using a VoIP solution. Deploying a faxing solution, in conjunction with IP telephony service, allows businesses to free up resources, alleviate maintenance headaches and eliminates the need for a separate and dedicated phone line.
In an era where every business is concerned with getting maximum return on their investments, utilizing a cost effective service to deploy business communications is a relevant necessity. VoIP faxing has quickly become an irreplaceable tool in the business world; particularly for smaller organizations with limited resources. A Nextiva vFAX solution is highly portable, allowing employees to send or receive faxes from any geographical location, so long as there is an active Internet connection. Even more significant is the ability to receive fax notifications as voice-mail or email attachments, helping to ensure that there is never the possibility of missing a fax.
Anyone familiar with a standard email client is fully capable of operating a virtual faxing solution, as both maintain similar qualities and essentially are operated identically. Using the Internet and VoIP technology to handle fax communications allows businesses to eliminate the need to purchase expense consumable materials, such as; ink, paper, toner and ribbons. Much like every great VoIP feature, IP faxing is designed to save both time and money while aiding small businesses in optimizing their communications abilities.

IP faxing, a process for sending faxes over the Internet network, has been around for many years. Internet faxing converts the data packets of a fax transmission in the same way that voice over IP would convert the analog signals of a voice call. Much like voice over IP, using the Internet to send or receive a fax requires encrypted digital packets to travel along a data network. Completely abandoning the need for a PTSN line and eliminating potential long distance charges. Because of the cost efficiencies associated with using a data network for communications purposes, Internet faxing provides optimal results to the small business market.

Unlike a conventional method of faxing, IP faxing relies heavily on the Internet Protocol to transmit data over the network as digital packets, instead of analog packets over a telephone line. When using an Internet faxing solution there is no need to purchase or maintain a traditional fax machine since all functions can be accesses virtually via computer connected to an active broadband Internet network.

When deploying IP faxing in conjunction with a voice over IP solution, it is completely possible to send and receive faxes through a voice over IP server, although most will recommend not using the same network as this can cause quality issues as faxing requires more broadband than voice communications.

The greatest benefit of utilizing the Internet to send and receive faxes come in the form of complete mobility. Faxes can be received from any geographical location, much like emails. In fact, both processes are nearly identical. Incoming fax notifications can be received as email attachments, and emails can be sent as faxes.

Another great benefit of IP faxing is the ability to receive faxes to WiFi mobile phones, either as voicemail notifications or as incoming data messages.

Nextiva offers low cost Internet faxing, known as vFax, in addition to award winning business voice over IP solutions.

Unlike the conventional method of faxing which relies heavily on PTSN networks to function. Virtual faxing, or vFax, is dependent upon the Internet to send and receive fax correspondence. There are several advantageous gains associated with a virtual faxing solution. Mainly the reduced infrastructure and operating expenses associated.

Deploying an Internet based faxing operation allows businesses to send and receive simultaneous faxes, integrated with email, without having to worry about the incorporation of a dedicated telephony line. A significant decrease in operating costs will be quickly noticed since vFax, when used in conjunction with a small business voice over IP platform, allows for unlimited local and long distance dialing. Also eliminated is the need for additional infrastructure since vFax does not have a requirement for a standard fax machine – although it can be used with one if preferred.

Harnessing the Internet as a gateway to send written communication proves efficient in lessening disposable materials consumption and provides a paperless option for businesses seeking to reduce their carbon footprint. Since faxes are received via email, they can be easily and efficiently archived, catalogued or forwarded on to alternate recipients.

A vFax solution allows users to quickly be notified of new messages either by email or voicemail as attachments, this allows frequently mobile employees the peace of mind that comes with knowing that no important business communication will ever be missed or lost.

Much like all IP telephony services, virtual faxing can be accessed in the office, on the road, while on business trips or from any other location that has access to an active Internet account. Recipients with SIP capable mobile phones are able to effortlessly transmit or accept faxes straight from their wireless handheld devices, provided they are in a WiFi area or capable of utilizing a WAN.

This technologically abundant method of correspondence offers businesses a comprehensive faxing medium, without the costs and on going maintenance requirements of a traditional fax based platform.

VoIP has done for business what Mozart did for music. Encompassing all areas of corporate communications, IP telephony, provides businesses with affordable and reliable access to the most advanced transmission technologies on the market.

The first-class email and messaging capabilities of VoIP are tremendous. In fact, businesses are discarding their pre dated fax machines in record numbers. So fast that the local waste pickup companies are considering deploying separate trucks to be used solely for unwanted fax machines. Okay, that may be not be a bona fide fact, but what is true is the advantages associated with migrating to a Internet faxing solution from Nextiva.

Businesses operating on a voice over IP communications platform now have the choice to send and receive faxes the same way they would an email. Using a highly innovative software application, it is possible to turn any standard computer (or data activated mobile phone) into a fully functioning fax machine. What does this mean for business? It means that fax messaging can be accessed anywhere at anytime – without the restrictions that come with having to operate and maintain a conventional fax machine.

Previously, sending a fax was a tedious and over complicated task. Fax machines needed to be filled with special ink cartridges, paper trays loaded, and a dedicated telephone line was needed to ensure there were no signal interruptions. Even after all of the prep work was carefully carried out, there was still an impending chance of paper jams, or dreaded ink blots. If by some stroke of genius, the fax machine was working and error free, there still needed to be a person in relevant proximity to the fax machine in order to receive the message.

Now it is possible to forgo the pitfalls of conventional faxing, and send a fax from virtually any location; the office, the gym, the beach – anywhere. Nextiva vFax subscribers even have the option of having their faxes sent as attachments to their emails, or being notified via voicemail as soon as a new fax arrives. Imagine never having to hang around the office waiting for a fax to come through again?

Nextiva offers a virtual faxing solution for everyone; and a 500 page, 30 days risk-free trial (with the purchase of NextivaFAX) for those who like to try – before they buy.

Online faxing is also referred to as Internet fax, virtual fax, fax to email, digital fax, electronic fax, vfax, and much more! Simply, you will come across many variations of this popular technology service. Online fax converts traditional facsimile transmission into a digital file allowing faxes to be received and sent via email (electronically). There are many online fax service providers that offer reliable faxing service at cheap prices. Nearly every online fax provider on the market will provide users with a fax phone number when you join as a customer. The fax phone number you are assigned will convert your incoming and outgoing faxes to an electronic document that can be managed online via email or through the control panel provided by your online fax service provider.

If you are using a fax machine at home or at your office, you should consider online faxing. Nextiva vFAX is an award-winning fax solution and was recently awarded Product of the Year 2009 by Internet Telephony Magazine. NextivaFAX comes with a 30 day free-trial of Nextiva’s most popular online faxing service, the 500 page basic plan.

Seasoned administration and business professionals know first hand the frustrations experienced when trying to send a fax the ‘traditional’ way. Between ink blots, paper jams, and completely unrecognizable transmissions, the potential challenges are horrendous. Couple the challenges with the possibility of a tied up phone line and something as simple as sending a fax message becomes a daunting and problematic task.

Stop wasting time crying over spilled ink. Businesses adopting the latest in IP telephony are disposing of their old, bulky fax machines in record numbers. By utilizing voice over IP technology to follow out their communications functions, businesses are now able to send and receive faxes virtually through an active Internet network. The practice of virtual faxing harnesses a technology similar to the one used when sending or receiving email, at a fraction of the cost of purchasing a stamp. In fact, businesses that regularly send long distance or overseas fax transmissions can expect to see significant fiscal savings. Unlimited virtual faxing service, from a reputable provider like Nextiva, is available for a flat rate monthly fee.

Prior to the introduction of virtual based faxing, recipients and senders were required to be in the same location as the fax machine hardware. When using a virtual faxing solution, users are able to send and receive faxes from any computer or data ready mobile phone within reach of either WiFi or a network connection.

Virtual online faxing capabilities are engineered to ensure that no fax message is ever missed, and that messages can appropriately be stored, archived or reviewed at a later date. Users are given the freedom to receive notification of new faxes as email messages, and in some cases even as voicemail messages. Since faxes are received digitally, they can easily be downloaded and saved to external drives, or catalogued for other purposes.

The money saved on infrastructure, on-going maintenance, and disposables far outweigh the costs. Contact your Nextiva representative today, to discuss how your business can have access to award winning vFAX business solutions for as little as $6.95.

The days of spending $40 (or more) each month on fax service with your local phone company are long gone. It’s no longer needed nor makes much sense to spend so much money each month on a service that is obsolete and one that has been significantly upgraded since the introduction of email to fax services. Nextiva offers an online fax service that has taken the fax industry by storm, professionals and fax-users all over the world now use Nextiva vFAX to send and receive faxes via email rather than using a traditional fax machine.

Nextiva vFAX literally works like email. There is no software to download or computer science degree required in order to use the service. Rather than being forced to wait at your fax machine in order to send and receive messages, you can now use Nextiva vFAX anywhere in the world as long as you’re connected to the Internet. Since Nextiva vFAX is a fully mobile system that uses digital technology rather than the traditional analog faxing methods, users don’t need to worry about maintaining or purchasing a fax machine, keeping up with ink cartridges for the fax machine, and busy signals.

Best of all Nextiva vFAX’s most popular plan, the Basic 500, comes with a free trial. Therefore you can try Nextiva’s internet fax service at no risk and see if it’s the right fit. Now’s the time to switch and you have nothing to lose, either give Nextiva a call at 800.983.4289 or visit www.NextivaFAX.com in order to learn more about the service and signup for a free trial fax account.

With the widespread popularity of voice of IP as an innovative way to reduce communication costs with regards to voice communications, many businesses are now harnessing the same low cost functionality of voice over IP to transmit fax messages through IP networks. After several years in the development phase, Internet Faxing is now expanding in corporate use. Why are more businesses abandoning their old fax machines and turning to the virtual medium? Here are a few of vFAX’s many advantages.

Cost Efficiency: vFAX is far less costly than conventional methods. Anything involving a PSTN phone line is expensive, as vFAX utilizes a virtual network to deliver messages it is nearly free to use.
Increased Document Quality: As incoming and outgoing messages are on a digital front, they are viewed with a higher image quality. Unlike traditional faxing, which often left ink blotches and missing words.
Less Need For Fax Machine Hardware: When using vFAX, any computer or mobile phone can essentially be used as a fax machine, meaning that businesses can now do away with expensive to maintain fax machines.

Decreased Materials Expense: Virtual faxes can be sent straight from a computer and then read directly on another. There is no need to print any paper copies unless required to do so. Business owners can save lots of money by no longer needing to stock up on paper as well as ink cartridges for the fax machine.

No More Tied Up Phone Lines: Using vFAX does not require the use of additional fax lines in business environments. Faxes can be sent and received over the same IP telephony network as any other communication.

Minimum Investment Needed: Businesses will benefit from cost efficient faxing capabilities without having to purchase costly hardware, software or other resources.

No More Malfunctions: Nextiva vFAX faxing service eliminates that chance of paper jams, ink spills, or any other error requiring the fax to be re-sent. Since it is a computer-to-computer operation, there is no need to waste expensive resources.