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Archive for the ‘Phones’ Category

How to Configure a Bria Softphone on an Android Device

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.

Nextiva supports a variety of different softphones with our Hosted SIP Service. We recommend Bria, which is a product made by Counterpath, a non-affiliated company. Bria is simply-designed and offers the functionality necessary to integrate with our NextOS platform. It also provides a module that is easy to setup and use.

NOTE : Bria is not compatible with all Android devices. Please review the following list to ensure that your iPhone device is compatible with the Bria softphone software before purchasing the application.

Operating System

  • Android V2.2 or later

Supported Devices

  • HTC Evo™ 4G
  • HTC Desire™
  • HTC Desire Z™
  • HTC Wildfire™
  • HTC Thunderbolt™
  • HTC Aria™
  • HTC Legend™
  • HTC One V™
  • Droid Incredible by HTC
  • Nexus One™
  • Samsung Epic™ 4G Android Smartphone (SPH-D700)
  • Samsung Galaxy Nexus™
  • Samsung Galaxy S i9000
  • Samsung Galaxy S Fascinate™ 3G+ (SCH-i500)
  • Samsung Galaxy S Vibrant™ (GT-i9000)
  • Samsung Galaxy S Captivate™ (SGH-i896)
  • Samsung Galaxy S2™
  • Samsung Galaxy S III™
  • Samsung Galaxy Note
  • DROID by Motorola
  • DROID 2 by Motorola
  • DROID X by Motorola
  • Motorola ATRIX™
  • Motorola Charm™
  • Motorola Droid Bionic™
  • Motorola DROID RAZR MAXX™
  • Motorola Milestone™
  • Motorola XPRT™ MB612
  • Sony Ericsson XPERIA™ X10

1.) Our first step will include downloading and installing the Bria softphone on your Android device.  There is a cost associated to this software and may be purchased through your Google Play Store.

2.) Once the application has been installed, we can proceed to the setup process.  There are few pre-requirements necessary to be completed within your Nextiva NextOS Portal before the softphone can be provisioned and register with Nextiva’s servers.

  1. An employee must be created within your NextOS Portal with an assigned extension
  2. A Generic SIP Device must be added to the NextOS Portal under Devices.
  3. The employee that was created must have a Generic SIP Device assigned to the employee under the Assigned Devices section.  You can access this information by clicking EDIT next to the employee to whom the softphone will be assigned.

3.) Once you have opened the Bria application on your softphone you will see an icon in the bottom right corner of the screen that appears as, Two Gear Sockets connected together.  Select this icon to access the Settings Menu.

4.) At this point you will see various options within the Settings Menu.  From here proceed by tapping the option labeled as Accounts.

5.) At the top of the screen you will see an option labeled as ACCOUNTS +. Tap this option to begin creating a new account through your Bria Softphone.

6.) Avoid selecting any of the predefined criteria of another provider.  Proceed to select SIP Making Calls.

7.)    Here you will enter in information necessary to provision the Bria Softphone with information that can be obtained through NextOS portal.  Have your employee information available before proceeding into the next steps

  1. Account Name – Enter “Nextiva” or any description you would like to describe as your account name
  2. Display As – You can enter anything in this field and will typically show up as an “internal caller ID setting” when dialing another employee or extension on your NextOS portal
  3. Username – this was created when you established the employee on the Nextiva NextOS Portal.  You can EDIT your employee and proceed to click on EDIT under Assigned Devices to obtain these credentials. Your username will be labeled as SIP Username on the NextOS Portal.
  4. Password – This will also be defined under the EDIT section of your employee on the NextOS Portal.  If it is not clearly visible on the portal, select Reset Authentication Password and press the Generate button.  Here a new password will be created and before submitting enter the defined criteria into your Bria Softphone.
  5. Domain – your domain should be listed as, prod.voipdnsservers.com:5062 when connecting your Bria Softphone to a Nextiva NextOS account
  6. VM Number – Your voicemail number should be entered as 9999
  7. Proceed to click on Account Advanced
  8. Outbound Proxy – This should be listed as, prod.voipdnsservers.com:5062
  9. Authorization Name – The authorization name will also be obtained through your NextOS portal along with the information of the SIP Username and Domain.  In your portal this will be labeled as “Authentication Name.”
  10. At this time select the Back option and return to the Accounts Menu
  11. Press the Menu key on your Android phone and select EXIT
  12. Reload the Bria application through your application menu
  13. Select the CHECK BOX to the right of the account to enable the account
  14. You should proceed to see the Bria Icon display a registration (meaning the red X is removed from the Bria Logo)
  15. Place a test call to confirm success by selecting the PHONE icon at the bottom of the Bria Softphone Menu

NOTE : Bria’s interactions will vary depending on connection via Wi-Fi, 3G & 4G.  It is recommended using the Bria Softphone with a Wi-Fi or 4G connection typically. However, 3G connections may not provide enough bandwidth to support a quality phone call depending on the signal strength of your service provider.  Data rates with your service provider may apply.

 

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Configure a Bria Softphone on an iPhone Device

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.


Nextiva supports a variety of different softphones with our Hosted SIP Service. We recommend Bria, which is a product made by Counterpath, a non-affiliated company. Bria is simply-designed and offers the functionality necessary to integrate with our NextOS platform. It also provides a module that is easy to setup and use.

NOTE : Bria is not compatible with all iPhone Devices. Please review the following list to ensure that your iPhone device is compatible with the Bria softphone software before purchasing the application.

System Requirements:

Voice / Messaging and Presence Add-On:

  • iPhone - 3GS, 4, 4S, or 5 running iOS5+
  • iPod - Touch (3rd generation+)

Video Calling Add-On:

  • iPhone - 4, 4S, or 5 running iOS5+
  • iPod - Touch (4th generation+)

1.) Our first step will include downloading and installing the Bria softphone on your iPhone device. There is a cost associated with this software and may be purchased through your Apple Store.

2.) Once the application has been installed, proceed to the set up process. There are few requirements that need to be completed within your Nextiva NextOS Portal before the softphone can be provisioned and register with Nextiva’s servers.

  1. An employee must be created within your NextOS Portal with an assigned extension
  2. A Generic SIP Device must be added to the NextOS Portal under Devices.
  3. The employee that was created must have a Generic SIP Device assigned to the employee under the Assigned Devices section. You can access this information by clicking EDIT next to the employee to which you wish to assign the softphone.

3.) Once you have opened the Bria application on your cell phone you will see an icon in the bottom right corner of the screen that appears as, Two Gear Sockets connected together. Select this icon to access the Settings Menu.

4.) At this point, you will see various options within the Settings Menu. From here, proceed by tapping the option labeled as Accounts.

5.)    At the top of the screen you will see an option labeled as ACCOUNTS +. Tap this option to begin creating a new account through your Bria Softphone.

6.)    Avoid selecting any of the predefined criteria of another provider. Proceed to select SIP Making Calls.

7.)    Here you will enter in information necessary to provision the Bria Softphone with information that can be obtained through NextOS portal. Have your employee information available before proceeding into the next steps.

  1. Account Name – Enter “Nextiva” or any description you would like to describe as your account name.
  2. Display As – You can enter anything in this field and will typically show up as an “internal caller ID setting” when dialing another employee or extension on your NextOS portal.
  3. Username – this was created when you established the employee on the Nextiva NextOS Portal. You can EDIT your employee and proceed to click on EDIT under Assigned Devices to obtain these credentials. Your username will be labeled as “SIP Username” on the NextOS Portal.
  4. Password – This will also be defined under the EDIT section of your employee on the NextOS Portal. If it is not clearly visible on the portal, select Reset Authentication Password and press the Generate button. Here a new password will be created, and before submitting, enter the defined criteria into your Bria Softphone.
  5. Domain – your domain should be listed as, prod.voipdnsservers.com:5062 when connecting your Bria Softphone to a Nextiva NextOS account.
  6. VM Number – Your voicemail number should be entered as 9999
  7. Proceed to click on “Account Advanced”
  8. Outbound Proxy – This should be listed as, prod.voipdnsservers.com:5062
  9. Authorization Name – The authorization name will also be obtained through your NextOS portal along with the information of the SIP username and Domain. In your portal this will be labeled as Authentication Name.
  10. At this time select the Back option and return to the Accounts Menu
  11. In the upper left-hand corner of the screen select the ACCOUNTS button
  12. Proceed by tapping the PREFERENCES button
  13. Within the “Mobile Data Network” turn the following two settings ON

i.      Use When Available

ii.      Allow VoIP Calls

  1. In the upper left-hand corner of the screen select the ACCOUNTS button to return to the “ACCOUNTS” page
  2. Select the blue arrow to the right of your Nextiva account
  3. At the top of the Menu select the button labeled as REGISTER
  4. The softphone will display registered knowing that all necessary credentials have been met
  5. Place a test call to confirm success by selecting the PHONE icon at the bottom of the Bria Softphone Menu

NOTE : Bria’s interactions will vary depending on connection via Wi-Fi, 3G & 4G. It is recommended using the Bria Softphone with a Wi-Fi or 4G connection, typically. However, 3G connections may not provide enough bandwidth to support a quality phone call, depending on the signal strength of your service provider. Data rates with your service provider may apply.

Still have questions?

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Set Up a 3-way Conference Call on a Polycom Phone

You can create a conference (3-way) call with other parties using the conference feature on your Polycom phone. A conference call can be created with an active call or a call that is on hold (on the same line or from another line on the phone) by either pressing the More or Join soft keys on the display.

To start a conference (3-way) call:

  1. Call the first person or while you are on a current call. Note: You can either dial the number directly or search for the number in the Call Lists or in the Contact Directory.
  2. Press the Conference button on the phone or Confrnc soft key on the display to create a new call. Note: During a call the active call is placed on hold.
  3. Call the second party
  4. When the second party answers, press the Conference or the Confrnc soft key on the display again to join all parties to the call.
  5. To end the conference (3-way) call, press the END CALL soft key on the display or hang up.

Note: The other parties will remain connected together.

Note: You can split a conference (3-way) call by pressing the SPLIT soft key on the display screen. This will place both parties on hold.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Set Up: A 3-way Conference Call on a Cisco Phone

  1. During an active call press the CNF soft key on the display screen. The active call will be placed on hold and a second line will be activated with a dial tone.
  2. Dial the second party’s phone number.
  3. Once the second party answers, press the CONF soft key again. All parties will be connected on the call.
  4. Once you hang up, the other parties will be disconnected, as well.

You can also conference a call on hold to an ACTIVE call:

  1. With an active call and one or more calls on hold, you can create a conference call between the 2 calls.
  2. Press the CONFX soft key during an active call.
  3. If you have only one call on hold, the conference call is connected between the active call and the call on hold.
  4. If you have multiple calls on hold, choose between the calls on hold you want to conference together by pressing that line button of the call on hold.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to transfer a call on a Cisco SPA Phone

Once you are on an active call you have two options of transferring the call.  You can perform either a warm transfer or a blind transfer.

Warm Transfer:

A warm transfer allows you to talk to the person who will be receiving the transfer.  This way you can ensure the person receiving the transfer is available and ready for the call.

  • You can perform a warm transfer by pressing the button on the phone that corresponds to the word xfer displayed near the bottom of the screen while on an active call. *Don’t put calls on hold, just press xfer.
  • Once you have pressed xfer, you will need to input the extension or number of the person you will be transferring the call to and press dial.
  • When performing a warm transfer, you are required to wait until the receiving party answers the call.  Once you are connected to the receiving party, you can press the xfer button one more time to complete the transfer.

Blind Transfer:

A blind transfer allows you to send a call to an alternate extension or phone number without waiting for an answer or confirming the availability of the receiving party.

  • You can perform a blind transfer by pressing the right arrow on the directional arrow pad, then pressing the button on the phone that corresponds to the word bxfer displayed near the bottom of the screen while on an active call. *Don’t put calls on hold, just press bxfer.
  • Once you have pressed bxfer, you will need to input the extension or number of the person you are transferring the call to and press dial.
  • This will immediately remove the call from your phone and send it to the extension or number dialed.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Set Up: Counterpath Bria 3 with Nextiva

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.

Nextiva Portal Setup:

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee to which you are trying to assign the phone.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information, locate Generic SIP Phone on the Device drop down menu.
  • Click Generate next to Authentication Password.
  • Copy down your SIP Username, Authentication Name, and Authentication Password so that you can use this information later during the setup of your Bria.

 Phone Setup:

Ensure that the computer you have installed Counterpath Bria 3 on has a physical hardwire internet connection.  Wireless applications can lead to poor audio quality, depending on the strength of the signal.

Once your Bria 3 has been installed, run the application, (you will be required to input a License key before the application will run) and follow these steps:

  • In the top left you will see a drop down labeled Softphone, click softphone and select Account Settings.
  • In Account Settings fill out the required information under the tab Account

    • Account name: This can be anything.  Fill out something so that you can identify this account name in the future.
  • Under User Details:

    • User ID: Input the SIP Username from the employee that will be using this device
    • Domain: Input   prod.voipdnsservers.com:5062
    • Password: Input the Authentication Password from the employee that will be using this device
    • Display name: This can be anything.  This name will display when calling from Nextiva to Nextiva
    • Authorization name: Input the Authentication Name for the employee that will be using this device
  • Leave the Domain Proxy at default
  • Click the tab labeled Topology towards the top of the window
  • For Firewall traversal method: choose the None (use local IP address) radio button
  • Click OK to save all

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Set Up X-Lite 4 with Nextiva

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.

Nextiva Portal Setup:

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee to which you are trying to assign the phone.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information locate Generic SIP Phone with the Device drop down.
  • Click Generate next to Authentication Password.
  • Copy down your SIP Username, Authentication Name, and Authentication Password so that you can use this information later during the setup of your X-Lite 4.

Phone Setup:

Ensure that the computer you have installed Counterpath X-Lite on has a physical hardwire internet connection.  Wireless applications can lead to poor audio quality depending on the strength of the signal.

Once X-Lite has been installed, run the application.

In the top left you will see a drop down labeled “Softphone”, click softphone, select Account Settings and follow these steps:

  • In Account Settings, fill out the required information under the tab Account.

    • Account name: This can be anything. Fill out something so that you can identify this account name in the future.
  • Under User Details

    • User ID: Input the  SIP Username  from the employee that will be using this device
    • Domain: Input  prod.voipdnsservers.com:5062
    • Password: Input the  Authentication Password  from the employee that will be using this device
    • Display name: This can be anything. This name will display when calling from Nextiva to Nextiva
    • Authorization name: Input the Authentication Name for the employee that will be using this device
  • Leave the Domain Proxy at default
  • Click the tab labeled Topology towards the top of the window
  • For Firewall traversal method: choose the None (use local IP address) radio button
  • Click OK to save all

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Add a Polycom Soundpoint IP 6000 Phone to Your Nextiva Account

soundstation-2w-lg-aBefore you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.

Nextiva Portal Setup:

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee to which you are trying to assign the phone.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information locate Nextiva Polycom UC 5000 6000 7000 (Your MAC Address) with the Device drop down.
  • Click Generate next to Authentication Password and finalize the setup by clicking Submit.

Phone Pre-Setup:

The Polycom 6000 requires a physical connection to a power source and an Internet connection.  This model of phone has no wireless capabilities.  Ensure your phone is properly connected before attempting setup.

Checking your connections:

LAN Port: On the back of the phone there is a port labeled LAN.  This port is used to connect the phone to a power source and an Internet connection.

The cord that comes with this phone should have a “Y” connector on it.

  • The top of the “Y” requires one end to connect to the LAN Port of the Polycom Soundpoint IP 6000 and the other top part of the “Y” will connect to a power source    (e. g. a wall outlet or power strip).
  • The bottom of the “Y” is required to be connected to an active Internet connection (e.g. Router, switch or internet wall port)
  • For more information, see the Polycom user manual, or contact Nextiva Support at (800) 285-7995. 

Phone Setup:

As soon as the connections are properly connected to the LAN port of the phone the phone will attempt to power up.  The phone will go to a screen that says “Loading Application”.  The phone will say Cancel at the bottom of the display.  Press the button that corresponds to the Cancel option.

This will take you to a screen that says “Welcome!  10 seconds until auto boot”.

Press the button on the phone that corresponds to the Setup option and follow these steps:

  • You will be prompted to enter a password.  Input “456” using the number keypad.
  • Scroll down using the arrow pad on the phone until you see Server Menu or Provisioning and press select.
  • Scroll down to Server Type and press Edit.  Using the arrow pad, adjust the server type until it displays HTTP, then press OK.
  • It should now bring you to Server Address (if it does not, locate Server Address), press Edit.
  • Using the keypad input Server Address: dc.nextiva.com/uc6000/

     

    • Server Address is case sensitive
    • Periods can be created by pressing *
    • Forward slashes can be created by pressing #
  • Once the Server Address has been added, press OK
  • Press Exit to exit the Server Menu
  • Press Exit again to exit the Setup Menu
  • Press Save and Reboot to save the changes, and reboot the phone.

The phone will attempt to boot up and configure to the settings of the employee assigned to the phone.  Please allow the phone a few minutes to boot.

Note:  If the phone displays could not contact boot server at any time then it is important to check that the correct MAC Address is assigned to the employee and that the Server Address was put in exactly as directed above.  Having a capital letter or a missing character can cause the phone to not connect properly.

 

 

How do I set a Static IP address on a Cisco/Linksys phone?

Note: This guide is not compatible with the Cisco SPA525G phone.

The first step when assigning a Static IP address to anything is to gather the information specific for the network to which it will be connecting.

The information needed:

  • IP address the device will be assigned (ie. 192.168.X.X)
  • Subnet Mask (ie. 255.255.255.X)
  • Default Gateway/Routers IP address (ie. 192.168.X.X)
  • DNS Servers (Nextiva recommends using Google’s DNS: 8.8.8.8 & 4.2.2.2)

Once we have the IP address information it’s time to input it into the phone. To do this, you are going to want to press the Menu button  on the Cisco/Linksys phone. Scroll down to number 9 of the menu options. This option will be labeled as Network. Once the Network option is highlighted on the screen press the Select button.

 

Once Network is selected, the WAN Connection Type option of the phone will appear. By default the phone is set to DHCP. Press the edit button displayed on the screen of the phone.

After pressing the edit button, an option button should populate on the phone screen. Press the option button until you see Static IP on the phone screen.

When the phone displays Static IP for the WAN Connection Type press the ok button on the screen. Now the phone is ready to receive the information gathered at the beginning of this guide.

After pressing ok to set the WAN Connection Type a list of networking options will appear on the phone screen again. Using the directional pad  on the phone, scroll down until the Non-DHCP IP Address option is highlighted on the screen and press the edit button.

Once the edit option is selected the phone will allow you to enter the desired IP address gathered at the beginning of this guide. Note: Use the start button  for dots when entering IP addresses. Once the Non-DHCP IP Address is entered into the phone, press the ok button on the screen of your phone. (See Fig 2-6) Repeat these steps for the Subnet mask, Default Gateway, and DNS. Once all the information has been entered make sure you press the save button.  Then reboot the phone.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to Add a Panasonic KX-TGP550 Phone to Your Nextiva Account

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.panasonic Kx-TGP550

Nextiva Portal Setup:

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee you are trying to assign the phone to.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information locate Nextiva Pansonic-KX-TGP-550 (Your MAC Address) with the Device drop down.
  • Click Generate next to Authentication Password and finalize the setup by clicking Submit

Phone Pre-Setup:

The Panasonic KX-TGP550 requires a physical connection to a power source and an Internet connection.  This model of phone has no wireless capabilities.  Ensure your phone is properly connected before attempting setup.

Checking your connections:

  • Power Port:  On the back of the phone there is a round port labeled 6.5V used for providing the phone power.  Ensure there is a power cord connecting to a power source (e.g. Wall outlet, or power strip).
  • LAN Port: On the back of the phone there is a port labeled LAN.  This port is used to connect the phone to an Internet connection.  Ensure that there is an Ethernet cord going from the LAN port to an active Internet connection (e.g. Router, Switch, or an Internet jack on the wall).

Phone Setup:

Locate the base that you would like the handset to be synced with and press the ALL button. On the 500, this is a button located on the side of the base and it will say ALL.

Press and hold the ALL button for 4 seconds. The base will start beeping. Follow these steps:

  • On the handset, press OK. The phone will say "Please Wait" as it attempts to sync up. This should not take longer than 1 minute.
  • On the phone press the Menu key.
  • Using the joystick, scroll down to the icon that looks like a toolbox (IP Service), and press Select.
  • Press Select on Network setting. Then, scroll down and press select on Embedded web.
  • Highlight the word On and press Save.
  • Press Back to exit the embedded web menu.
  • Scroll to IP settings and press Enter.  The IP address should be displayed on the screen now

On a computer with access to the internet, open an internet browser (e.g. Internet Explorer, Safari, Mozilla Firefox).  In the address bar type in the IP address of the phone.

This will prompt you for a username and password.

User name: admin

Password: adminpass

Once you have logged into the web interface of the phone, press Maintenance in the top right corner.

On the left, click Provisioning Maintenance.

In the box labeled Standard File URL input:

http://dm1.nextiva.com/dms/Nextiva_Service_Provider/Panasonic/KX-TGP-500/TGP500-{mac}.cfg

In the box labeled Product File URL input:

http://dm1.nextiva.com/dms/Nextiva_Service_Provider/Panasonic/KX-TGP-500/TGP500-system.cfg

Once complete, press Save to submit changes.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to setup Voicemail

How to setup Auto Attendant 

How to setup Call Forwarding

How to Add a Panasonic KX-TGP500 Phone to Your Nextiva Account

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.595753_KX-TGP550_Phone_Angle_cmyk

Nextiva Portal Setup:

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee you are trying to assign the phone to.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information locate Nextiva Pansonic-KX-TGP-500 (Your MAC Address) with the Device drop down.
  • Click Generate next to Authentication Password and finalize the setup by clicking Submit.

Phone Pre-Setup:

The Panasonic KX-TGP500 requires a physical connection to a power source and an Internet connection.  This model of phone has no wireless capabilities.  Ensure your phone is properly connected before attempting setup.

Checking your connections:

  • Power Port:  On the back of the phone there is a round port labeled 6.5V used for providing the phone power.  Ensure there is a power cord connecting to a power source (e.g. Wall outlet, or power strip).
  • LAN Port: On the back of the phone there is a port labeled LAN.  This port is used to connect the phone to an Internet connection.  Ensure that there is an Ethernet cord going from the LAN port to an active Internet connection (e.g. Router, Switch, or an Internet jack on the wall).

Phone Setup:

Locate the base that you would like the handset to be synced with and press the ALL button. On the 500, this is a button located on the side of the base and it will say ALL.

Press and hold the ALL button for 4 seconds. The base will start beeping.

  • On the handset, press OK. The phone will say "Please Wait" as it attempts to sync up. This should not take longer than 1 minute.
  • On the phone press the Menu key.
  • Using the joystick, scroll down to the icon that looks like a toolbox (IP Service), and press Select.
  • Press Select on Network setting. Then, scroll down and press select on Embedded web.
  • Highlight the word On and press Save.
  • Press Back to exit the Embedded web menu.
  • Scroll to IP settings and press Enter.  The IP address should be displayed on the screen now

On a computer with access to the internet, open an internet browser (e.g. Internet Explorer, Safari, Mozilla Firefox).  In the address bar type in the IP address of the phone.

This will prompt you for a username and password.

User name: admin

Password: adminpass

Once you have logged into the web interface of the phone, press Maintenance in the top right corner.

On the left, click Provisioning Maintenance.

In the box labeled Standard File URL input:

http://dm1.nextiva.com/dms/Nextiva_Service_Provider/Panasonic/KX-TGP-500/TGP500-{mac}.cfg

In the box labeled Product File URL input:

http://dm1.nextiva.com/dms/Nextiva_Service_Provider/Panasonic/KX-TGP-500/TGP500-system.cfg

Once complete, press Save to submit changes.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to setup Voicemail

How to setup Auto Attendant 

How to setup Call Forwarding

How to Add a Panasonic KX-UT123 Phone to Your Nextiva Account

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.

Nextiva Portal Setup:

panasonic ut123b

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee you are trying to assign the phone to.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information locate Nextiva Pansonic-KX-UT-123 (Your MAC Address) with the Device drop down.
  • Click Generate next to Authentication Password and finalize the setup by clicking Submit.

Phone Pre-Setup:

The Panasonic KX-UT123 requires a physical connection to a power source and an Internet connection.  This model of phone has no wireless capabilities.  Ensure your phone is properly connected before attempting setup.

Checking your connections:

  • Power Port:  On the back of the phone there is a round port labeled 9V used for providing the phone power.  Ensure there is a power cord connecting to a power source (e.g. Wall outlet, or power strip).
  • LAN Port: On the back of the phone there is a port labeled LAN.  This port is used to connect the phone to an Internet connection.  Ensure that there is an Ethernet cord going from the LAN port to an active Internet connection (e.g. Router, Switch, or an internet jack on the wall) 

Phone Setup:

When you have the Panasonic properly plugged in it will boot up to “Please wait” (Followed by: Now Starting, Initializing Network, Connecting Server, Connection Error (90001) Check server and set it).

  • You will see a button on the bottom of the display labeled Setup, press the button that is corresponding to the option labeled Setup.
  • Use the arrow pad on the phone to scroll down to Network Settings and press Enter.  Scroll down to Embedded Web and press Enter.  Change this option to Yes.
  • Press Back to get out of “Embedded Web” and press Back to get out of Network Settings.
  • Scroll to Information Display and press Enter.  Scroll down to IP address and copy down the IP Address of the phone.

On a computer with access to the internet, open an internet browser (e.g. Internet Explorer, Safari, Mozilla Firefox).  In the address bar type in the IP address of the phone.

This will prompt you for a username and password.

User name: admin

Password: adminpass

Once you have logged into the web interface of the phone, press Maintenance in the top right corner.

On the left, click Provisioning Maintenance.

In the box labeled Standard File URL input:

http://dm1.nextiva.com/dms/Nextiva_Service_Provider/Panasonic/KX-UT-123/UT123-{mac}.cfg

In the box labeled Product File URL input:

http://dm1.nextiva.com/dms/Nextiva_Service_Provider/Panasonic/KX-UT-123/UT123-system.cfg

Once complete, press Save to submit changes.

Your phone should immediately display the name and extension of the employee assigned to the phone.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to setup Voicemail

How to setup Auto Attendant 

How to setup Call Forwarding

How to Add a Polycom Soundpoint IP 7000 Phone to Your Nextiva Account

Before you are able to complete this phone setup, you must have created employees in your Nextiva account. You also must have added a phone to your Nextiva account.

Nextiva Portal Setup:

polycom-ip7000

You must associate the phone you are attempting to setup with an employee before it will be fully operational.  Make sure you have followed the steps outlined in “Adding a Phone to Your Nextiva Account” and “Creating an Employee” before continuing.

Log in to your NextOS Portal account.  Select NextOS for Account Type and enter the username and password that was provided in your welcome email.

Assigning the Phone to an Employee:

  • Once you have logged into your Nextiva Portal you will see Account Setup on the left-hand side.  Click View Sites & Employees, and then click Employees next to the appropriate location.
  • Click Edit next to the employee you are trying to assign the phone to.
  • Scroll down to Assigned Devices and click Assign New Device
  • Under Device information locate Nextiva Polycom UC 5000 6000 7000 (Your MAC Address) with the Device drop down.
  • Click Generate next to Authentication Password and finalize the setup by clicking Submit.

Phone Pre-Setup:

The Polycom 7000 requires a physical connection to a power source and an Internet connection.  This model of phone has no wireless capabilities.  Ensure your phone is properly connected before attempting setup.

Checking your connections:

LAN Port: On the back of the phone there is a port labeled LAN.  This port is used to connect the phone to a power source and an Internet connection.

The cord that comes with this phone should have a “Y” connector on it.

  • The top of the “Y” requires one end to connect to the LAN Port of the Polycom Soundpoint IP 7000 and the other top part of the “Y” will connect to a power source (e. g. a wall outlet or power strip).
  • The bottom of the “Y” is required to be connected to an active Internet connection (e.g. Router, switch or internet wall port)
  • For more information, see the Polycom user manual, or contact Nextiva Support at (800) 285-7995.

Phone Setup:

As soon as the connections are properly connected to the LAN port of the phone the phone will attempt to power up.  The phone will go to a screen that says “Loading Application”.  The phone will say Cancel at the bottom of the display.  Press the button that corresponds to the Cancel option.

This will take you to a screen that says “Welcome!  10 seconds until auto boot”.

Press the button on the phone that corresponds to the Setup option and follow these steps:

  • You will be prompted to enter a password.  Input “456” using the number keypad.
  • Scroll down using the arrow pad on the phone until you see Server Menu or Provisioning and press select.
  • Scroll down to Server Type and press Edit.  Using the arrow pad, adjust the server type until it displays HTTP, then press OK.
  • It should now bring you to Server Address (if it does not, locate Server Address), press Edit.
  • Using the keypad input Server Address: dc.nextiva.com/uc7000/

     

     

    • Server Address is case sensitive
    • Periods can be created by pressing *
    • Forward slashes can be created by pressing #
  • Once the Server Address has been added, press OK
  • Press Exit to exit the Server Menu
  • Press Exit again to exit the Setup Menu
  • Press Save and Reboot to save the changes and reboot the phone.

The phone will attempt to boot up and configure to the settings of the employee assigned to the phone.  Please allow the phone a few minutes to boot.

Note:  If the phone displays could not contact boot server at any time then it is important to check that the correct MAC Address is assigned to the employee and that the Server Address was put in exactly as directed above.  Having a capital letter or a missing character can cause the phone to not connect properly.

If you have any questions directly ask an Amazing Service Team member here or email us at support@nextiva.com

How to setup Voicemail

How to setup Auto Attendant 

How to setup Call Forwarding

 




 
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